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Now Hiring: Front Office Administrative Assistant

February 11, 2015

Ryan Gootee General Contractors, LLC, a commercial general contractor with experience in new construction, renovation and historical restoration projects, is seeking a full time Front Desk Administrative Assistant to join our team. Benefits for the position include employer paid health, life and long-term disability insurance and a 401k plan. Please visit www.rggc.com to learn more about our company and to view a list of completed projects.

To be considered, the Front Desk Administrative Assistant must meet the qualifications and competencies listed below.

Job Description

The Front Desk Administrative Assistant will ensure the efficient day-to-day operation of the office; support the work of management and other staff with general administrative and clerical duties.

Primary Duties and Position Responsibilities

  • Answer inbound calls and general phone inquiries using a professional and courteous manner
  • Direct phone inquires to the appropriate staff members
  • Take and deliver messages
  • Greet visitors and clients in a professional and friendly manner
  • Monitor visitor access and interact with visiting vendors
  • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
  • Handle requests for information and data
  • Sort incoming mail, faxes and courier deliveries for distribution
  • Prepare and send outgoing faxes, mail, emails and courier parcels
  • Forward incoming general e-mails to the appropriate staff member
  • Forward voice mail from the general mailbox to the appropriate staff member
  • Provide secretarial and administrative support to management and other staff
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Tidy and maintain reception areas
  • Keep track of personnel working in and out of the office
  • Manage inventory and ordering of office supplies
  • Manage and update phone and voice mail recording system

Education

  • High School Diploma
  • Post secondary education in business, computers, or office management is an asset

Key Competencies and Skills

  • Communication skills – written and verbal
  • Planning and organizing
  • Prioritizing
  • Problem assessment and problem solving
  • Information gathering and information monitoring
  • Attention to detail and accuracy
  • Flexibility and adaptability
  • Customer service orientation
  • Teamwork

Qualified candidates should email a current resume to jobs@rggc.com.

The resume should include relevant experience, verifiable references, employment availability, desired salary and current contact information.

 

 

 

 

 

 

 

 

 

 

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Our Mission

Our Mission

Ryan Gootee General Contractors is dedicated to bringing our clients construction services that are of the highest quality and value. We strive to promote lasting relationships by exceeding our clients' expectations and fostering an environment of teamwork and company growth.